These are GridLOCK’s general rules and policies. Rules and policies are subject to change by convention staff. Purchasing a membership to GridLOCK DC requires agreeing to and abiding by the following rules:
- All rules and regulations are subject to change without notice.
- All members are to respect the venue and the surrounding community at all times.
- Be kind and courteous to the hotel staff and other convention goers. GridLOCK reserves the right to revoke your convention badge and ask you to leave without refund for inappropriate behavior.
- Your membership badge must be worn visibly at all times and is required for entry into convention events. Staff members and volunteers may request attendees to view badges at any time. Failure to comply may result in sanctions.
- Scheduled events and panels are subject to change and/or cancellation without notice. Every effort will be made to announce any changes via our website and social networks but last minute changes may sometimes occur.
- All convention badges are non-refundable. Badges may be transferred until one month before the convention (July 8, 2015).
- Please do not carry signs that solicit any service(s) or item(s), have any profanity, or which are not part of a costume.
- GridLOCK may include panels with an 18+ age requirement and an ID check that may feature discussion of sexual content. All such discussions should remain respectful especially towards all genders and LGBTQ+ people.
- All members agree to the GridLOCK Harassment Policy.
- Do not obstruct the flow of traffic, be conscientious with props, and do not run indoors.
- Possession of alcoholic beverages by anyone under 21 years of age is grounds for expulsion from the convention without refund. We abide by all state and federal laws – this means it is illegal for any person under the age of 21 to purchase, possess, or attempt to purchase or possess any alcoholic beverage. It is illegal for any person to purchase for, or otherwise give, provide, or assist in providing alcoholic beverages for another person whom they know to be less than 21 years of age.
- Anyone under the age of 18 must provide a permission slip signed by a parent or guardian to attend the convention.
- Children must be accompanied by an adult at all times. For the sake of this convention children are defined as anyone under the age of 16. GridLOCK is not responsible for any form of child supervision and will not provide such services. Admission for children under the age of 12 is free provided that they are accompanied by a parent or guardian who pays for a membership.
Costume & Cosplay Rules
- Cosplay is not consent. Do not touch cosplayers or their property (including their costumes and their props) without their consent.
- We encourage costumes but please be courteous to those around you and remember that Maryland does have indecent exposure and public nudity laws which can be found in the Maryland Code (§ 11-107 [Indecent exposure]).
- Any weapons brought to GridLOCK must be non-working props and easily identifiable as such. Gun props must be marked with an orange safety tip. No projectile weapons, including but not limited to airsoft guns, BB guns, water pistols, silly string guns, arrows, and ping-pong pistols are allowed. Bladed weapons must be dull and blunt, as well as cased or sheathed at all times. Any weapon used in an offensive or dangerous manner may be confiscated by staff and you may be asked to leave the convention. If your weapon is not easily identifiable as a prop the staff may ask to tag the prop non-permanently for the duration of the convention.
- Do not take photos or record video of any attendee or panelist without their consent. Flash photography during panels is not allowed. Obtain explicit consent before photographing, recording video and/or audio, and uploading any photo, video, or audio to social media. Remember that some attendees may not want to have photos or video of themselves posted online.
- Photographs taken with consent by staff may be used for promotional purposes.
- Photography and video recording is not allowed during screenings.
- Anyone selling their services as a photographer must pay the convention’s vendor fee and provide a certificate of liability insurance to GridLOCK staff no later than 10 days prior to the event.
- All members must comply with all Federal, State, and Local laws, ordinances, and regulations at all times.
- This Agreement shall be interpreted and construed according to, and governed by, the laws of Maryland, excluding any such laws that might direct the application of the laws of another jurisdiction.
- All attendees are subject to the laws of the state of Maryland and Montgomery County, as well as hotel policy. Please note that Bethesda is minutes outside of Washington, D.C. Crossing into the District of Columbia will subject you the federal and local laws that govern the area.
- If any incident occurs, please contact a member of the GridLOCK staff, who will then call in local law enforcement, hotel security, or medical personnel as needed.
- GridLOCK does not post bail. Hotel security and local law enforcement officials are to be obeyed at all times.
- Any dispute arising under or in connection with any part of this agreement or related to any matter which is the subject of the agreement shall be subject to the exclusive jurisdiction of the state and/or federal courts located in Montgomery County, Maryland.
- No camping in the halls or lobby. If you are found sleeping in public you will be asked to return to your room. If you do not have a room, you will be asked to leave.
- GridLOCK is a non-smoking event, and the hotel is also a non-smoking facility. Please confine your smoking to designated smoking areas outside of the convention area.
- The sale of items on hotel property by unapproved vendors is prohibited.
- GridLOCK is not responsible for lost, stolen or damaged property, or for injuries sustained during the course of the convention. Attendees are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies are to be handled directly by the proper authorities. By attending attendees hereby agree and understand that attendance at GridLOCK DC is at your own risk, that any materials obtained at the Convention is at your own discretion and risk, and that the organizers of GridLOCK DC shall not be liable for any damage that occurs to you or your property as a result of your actions.
GridLOCK’s Policy on Harassment
GridLOCK seeks to create a safe, fan-created, equality driven space for all participants to celebrate Sherlock Holmes and Sherlock Holmes-related media. It is the policy of GridLOCK that no member of the GridLOCK community – including but not limited to attendee, staff member or volunteer – may harass any other member of the community.
GridLOCK is dedicated to providing a harassment-free convention experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of, prejudice towards, or violence against convention participants in any form.
Harassment is any unwelcome conduct of a physical, verbal, sexual nature, which includes, but is not limited to: unwelcome sexual advances; conduct that creates a hostile, intimidating or offensive environment; inappropriate touching or kissing; conduct that has the effect of unreasonably interfering with an individual’s enjoyment of the convention; unnecessary references to parts of the body; offensive verbal comments related to, but not limited to, the above mentioned groups; deliberate intimidation; stalking; harassing photography or recording; sustained disruption of discussions, panels, or other events; inappropriate physical contact; unwelcome sexual attention; other verbal, nonverbal, or physical conduct that limit a person’s ability to participate in or enjoy programming.
Costume play (“Cosplay”) is not consent. You may not touch a cosplayer, their costume, their props, or their property without their explicit consent. Please ask for consent before taking photographs of cosplayers or anyone else, and please respect people’s wishes with respect to photography and recording.
Participants asked to stop any harassing behavior are expected to comply immediately. Conference organizers may take any action they deem appropriate against convention participants violating these rules. This includes, but is not limited to: warning the offender, expulsion from the conference with no refund, expulsion from further GridLOCK sponsored events. This policy applies to all participants, including members, speakers, vendors, and hotel staff and extends to harassment in person as well as on social media (including but not limited to Twitter, Tumblr, and Facebook).
All members of the convention community are responsible for creating safe, equal, and enjoyable environment that is free of discrimination and harassment. It is important to contact a staff member, volunteer, or another appropriate authority if any of the following occurs:
- You believe you have been subjected to conduct or comments that may violate these policies;
- You believe you have been retaliated against in violation of these policies; or
- You have been told about or witnessed conduct that may violate these policies.
Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance and want to create a safe space for participants.
Vendors, Contractors and Third Parties
The convention’s policies on discrimination, harassment, and sexual harassment apply to the conduct of vendors, contractors and third parties. If a member of the GridLOCK community believes that he or she has been subjected to conduct by a vendor, contractor or third party that violates these policies, the community member should contact a staff member, volunteer, or another appropriate authority. GridLOCK will respond as appropriate, given the nature of its relationship to the vendor, contractor or third party.
This policy is based on Geek Feminism’s harassment policy template.